Job Posting: VMS Seeking Event and Program Assistant

Vermont Medical Society

 Event and Program Assistant  

Job Description


Classification: Hourly
Reports to: Deputy Executive Director
Date of Posting: October 16, 2019

The Vermont Medical Society is seeking a full-time (37.5 hours/week) event and program assistant to provide administrative and project support to the organization.   The Vermont Medical Society is a membership organization serving over 2,000 physicians and physician assistants by providing advocacy, education and administrative services.  The Assistant will also provide support for the Vermont Practitioner Health Program, a program that serves health professionals whose ability to practice medicine is impaired, or is at the risk of becoming impaired.  Schedule will generally be 5 days/week, 7 ½ hours each day, with some flexibility needed to work occasional nights and weekends.   Hourly rate $18-20/hour, depending on experience.   Generous benefits package including health insurance.

Examples of Work:

  • Coordinating logistics for meetings, events and conferences including site negotiation and selection; inviting and coordinating faculty and trainers; scheduling; advertising; registration; preparation of training materials/supplies/equipment; and program administration.
  • Assisting Business Manager with financial tasks as required; such as reconciling bank and credit card statements.
  • Membership support; including maintaining membership database and assisting with dues invoicing.
  • Arranging travel for staff and event faculty; reconciling travel expenses.
  • Attending Board and Committee meetings, taking and preparing minutes.
  • Assisting staff with editing, preparing and/or formatting documents, as appropriate, such as newsletters, annual reports, and other documents as needed.
  • General administrative support including mailing, scanning, faxing, copying, sorting mail, ordering office supplies, preparing and modifying documents.
  • Being primary in answering all incoming calls.


  • High school diploma; Associate’s Degree preferred with two years of relevant office experience
  • Excellent computer skills with standard office hardware and software
  • Outstanding attention to detail in all administrative skills
  • Ability to plan, implement and coordinate administrative activities
  • Willingness to learn and take initiative
  • Excellent customer services skills, including telephone skills
  • Strong communication skills

To Apply:

Submit a cover letter, resume and list of three references to VMS Business Manager Colleen Magne at  No telephone inquiries please.   Applications will be accepted until the position is filled. 

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