Vermont Medical Society

Event and Program Assistant

The event and program assistant as a full time, hourly position (37.5 hours/week) that provides administrative and project support to the organization. The Vermont Medical Society is a membership organization serving over 2,400 physicians and physician assistants by providing advocacy, education, and administrative services. The Assistant may also provide support for the Vermont Practitioner Health Program, a program that serves health professionals whose ability to practice medicine is impaired. Schedule will generally be 5 days/week, 7 ½ hours each day, with some flexibility needed to work occasional nights and weekends. Remote work from any location possible with occasional need to attend in-person events in Vermont. Hourly rate $18-20/hour, depending on experience. Generous benefits package including health, dental and vision insurance, paid vacation, and leave.

Examples of Work:

  • Coordinating logistics for meetings, events and conferences including site negotiation and selection; inviting and coordinating faculty and trainers; scheduling; advertising; registration; preparation of training materials/supplies/equipment; and program administration.
  • Assisting Business Manager with financial tasks as required, such as reconciling bank and credit card statements.
  • Membership support including maintaining membership database and assisting with dues invoicing.
  • Arranging travel for staff and event faculty; reconciling travel expenses.
  • Attending Board and Committee meetings, taking and preparing minutes.
  • Assisting staff with editing, preparing and/or formatting documents, as appropriate, such as newsletters, annual reports, and other documents as needed.
  • General administrative support including mailing, scanning, , copying, sorting mail, ordering office supplies, preparing, and modifying documents.

Requirements:

  • High school diploma: Associate’s Degree preferred with two years of relevant office experience
  • Excellent computer skills with standard office hardware and software
  • Outstanding attention to detail in all administrative skills
  • Ability to plan, implement and coordinate administrative activities
  • Willingness to learn and take initiative
  • Excellent customer services skills, including telephone skills
  • Strong communication skills

To Apply:

Submit a cover letter, resume and list of three references to VMS Business Manager Colleen Magne at cmagne@vtmd.org. No telephone inquiries please. Applications will be accepted until the position is filled.